Material Inward: Review of material receipt notes with invoices, delivery challan and PO copy. Quality check along with the requisitioner, signing on the MRN & invoice. Signing the security register and issuing the materials to the concerned departments and taking acknowledgements. Issuance of the materials by following the approval matrix as per the policy.
Vendor Registration: Coordinating with the vendors for getting the documents as per the checklist, filing and submission to Finance dept. for creating vendor accounts.
PO Creations: Creating the Purchase orders/Work orders/Service orders and updating the PO tracker with budget heads and expense details.
Delivery and Bills follow Ups: Follow up with vendors for supplies and invoices, updating the invoice details and closure of orders in the PO tracker, submitting the bills to accounts department and payment follow ups.
Documentation: Maintaining Documentation of all the orders in soft copies; filing the same as per the matrix i.e. PO/WO/SO copy, requisition mail threads, quotes, comparative statements, finalization recommendations and approvals.
Purchse requisitions: Update the purchase requisition tracker on a day-to-day basis, follow up on the pending requisitions.
RFQ: Assist the team in obtaining the quotations for various requirements from external vendors.
